Project Management Techniques- Free-Samples -Myassignmenthelp.com

Question: Discuss about the Retro Prototyping. Answer: Introduction Retro Prototyping (RP) is an emerging technology which is growing since it was first introduced in 1990. Retro Prototyping is becoming famous because of its facility to develop a three dimensional model prototype of the actual equipment to facilitate the information regarding the performance of the machine. Frank Billings was an engineering student and since that time he was dreaming of becoming an RP expert and after working for three years in Cocable he left the job and became entrepreneur to fulfill the dream. One fine day he got the first break from Cocable to build four models of one machine as per the specification. Assessment of Case Study (Rapid Prototype) Actual scope of work was hidden As from the case it can be easily made out that the only issue which rose at the end of the case is the hidden scope of work which was not known to either Cocable or the Frank Billings. It might have happened due to the absence of any clear scope document including the WBS. Frank might have just received the contract document with the technical specifications from Cocable, the contact may be new but the technical specifications attached to it might be the older version. Which could have got neglected by the Cocable and obviously it was not the responsibility of Frank. So in this case Cocable is the defaulter. It might have due to non-maintenance of proper documentation of the communication or documents according to their date of arrival and the older version with 48 inches of model length has reached to Frank for developing the prototypes. Maintain proper documentation is must for any project to avoid such mess[1]. Big Communication Gap It is certainly correct that in the attached case there was a large communication gap between the companies Cocable and GE. As GE is claiming that they have already provided the requirement of 62 inches length of model as requirement, but the issue is it was not updated in the Cocables database and they were not known of the fact. So the issue is there is a big gap between GE Cocable, they do not act cohesively. They do not meet frequently. They do not even organize a meeting even to understand the GEs expectations[2]. Even no reporting system was established by Cocable to report the progress of the project nor GE demanded for it. Because of the big communication gap between the two of Franks client he became the victim. In this case GE, Cocable and Frank all are equally responsible as none of the party were willing to organize any meeting and were only concentrated I n he execution stage of the project management. They ignored all prior steps of the execution that is initiation and planning. No Intermediate Product checking was conducted It is the rule of RP to check the intermediate progress of the project to check the way of its progress, even though it may not be worth to check it but just for the satisfaction level, all the clients should have visited Frank to check the progress[3]. Recommendations To avoid the above issues the project management methodologies or the steps of project management should have been followed like the Initiation and Planning before directly jumping on to the job. If the initial documents like Business case and the Project Charter would have been developed for getting it signed by the clients and get GE involved in the project could have avoided the situation from the initial stage itself. Even after the steps got missed out, if the proper Stakeholder Analysis [4] was done before the actual start of job, the actual expectations of the GE could have been identified. To avoid the above discussed issues the proper scope identification, WBS definition, communication planning, risk assessment, quality management plan could have saved the team from facing such drastic outcome. Conclusion This can be summarized that the unclear scope of work or the hidden scope can totally destroy the good faith, moral, budgeted time and cost of the project. Using any of the project management techniques the scope must always be made clear from the conception of the project to avoid any further confusion. The cost of having such a mess is to be paid by all Cocable, Frank and GE terms of cost, schedule, reputation, loss of morals and many more. So this can be concluded that the uses of project management methodologies are very vital for all kind of projects irrespective of its deadline and the stringent requirements. References shna. (2017, August) Project Documentation and its Importance. [Online]. https://www.simplilearn.com/project-documentation-article Sabyasachi. (2017, March) Why should you conduct Project Status Meetings with your team? [Online]. https://www.simplilearn.com/project-status-meetings-with-your-team-article Mike Bracken. (2017) How to run a rapid prototyping project. [Online]. https://www.thedigitalprojectmanager.com/how-to-run-a-rapid-prototyping-project/ Richard Bett. (2017, March) Best Practice Stakeholder Identification and Management. [Online]. https://bevaglobal.com/blog-4-best-practice-stakeholder-identification-and-management/